The selection of HR software should be well-considered, as it involves managing the most crucial asset – the employees – from hiring to retirement.

This article provides an overview of the functionalities that modern HR software should encompass.

Before delving into the necessary functionalities, it’s crucial to clarify which stakeholders should be involved in the selection of an HR solution. In addition to HR professionals as primary users, these include employees, executives, and employee representatives. This is essential to ensure later acceptance of the software.

The choice of HR software must always be tailored to the company while still offering a minimum set of functionalities. This ensures that the software can grow and adapt in constantly changing business conditions. It should be flexible and scalable, especially concerning the size of the company and different modules (functionalities).

What functionalities should be present in HR software at a minimum? Here are the top ten:

  1. Payroll: Essential for any business, requiring crucial employee data. Payroll is indispensable as employees expect timely compensation. Companies can efficiently outsource this area to specialized service providers.
  2. Personnel Administration: Facilitates efficient management of employee master data and ideally integrates event monitoring for occasions such as birthdays, anniversaries, or certificate expirations. It also provides Employee Self Services (ESS), allowing employees to autonomously update details like bank information. Modern solutions enable mobile access to all ESS functions via an app.
  3. Time Management: Gained significance in light of recent legal rulings. Aims for the comprehensive recording and evaluation of working hours and the management of absences, including request and approval processes.
  4. Organizational Structure: Maps existing and planned positions, structuring them (e.g., into teams). The organizational structure is central to workflows in HR software.
  5. Recruiting: Handles the filling of open positions, publishing job advertisements, receiving and filtering applications, and supporting the entire process from pre-selection to hiring.
  6. Talent Management: Encompasses employee conversations, goal setting, skill management, and performance assessment. Aims for the targeted development and promotion of talents, supported by structured software processes.
  7. Training Management: Assists in offering and managing suitable further education opportunities promptly for identified skill gaps or mandatory training.
  8. Digital Personnel File: Facilitates the management of all HR-related documents, reducing search efforts and enhancing efficiency. Employees can easily and securely access documents.
  9. Onboarding: Crucial for a positive first impression and successful integration of new employees, leading to longer-term company loyalty.
  10. Reporting: Forms the basis for decision-making by providing continuous updates of current data and key metrics. Integrated HR solutions allow for complex evaluations across various HR processes.

Based on these 10 functionalities, you can establish your HR processes. Did you know that with CONVOTIS, you can cover the entire spectrum of requirements? Are you curious? Feel free to contact us and let us advise you on how the optimal solution for you can look like.