Digitalization of educational and administrative processes through S/4HANA – University of Ljubljana

Industry: University

The University of Ljubljana, with approximately 6,000 employees, aims to consolidate its various IT systems to optimize processes in finance, accounting and human resources.

The implementation of SAP S/4HANA® by SAP partner Sapphir d.o.o. provides a comprehensive solution to the challenges faced by the University of Ljubljana in unifying 27 organizations with different IT systems. These challenges notably include integrating HR, financial and accounting processes, as well as consolidating complex internal processes such as payroll calculations and personnel updates. SAP S/4HANA® addresses these issues through best practices for future-proof internal HR, accounting and financial processes that connect to educational data.
The solution enables efficient data management for employees in various positions and salary structures, rapid adaptation to relevant legislative changes, standardization of code lists of basic data and provides user-friendly reporting. Collaboration with Sapphir, an experienced business consultant, ensures not only the successful preparation and implementation of SAP® solutions but also their ongoing updating and maintenance.
The result is an integrated system that delivers consistent, higher-quality real-time data and incurs lower maintenance costs. Furthermore, process digitization leads to more reliable and efficient financial, accounting and HR operations by replacing manual, paper-based methods. Unified processes for internal procurement, payroll processing and invoicing with automatic time tracking allow employees to record working hours from different locations, reducing employee workload and enhancing compliance with legal requirements.



Reduction in the duration of the internal procurement process through the integration of SAP S/4HANA®

"SAP S/4HANA® is the software of our choice to standardize our internal operations. We can process payroll and personnel inventory much faster than before and it makes us technologically appealing to young people. We look forward to changing our society and culture by addressing issues together to improve the quality of life for future generations."